In order to comply with the new General Data Protection Regulation (GDPR), which replaces the current Data Protection Act (DPA) with effect from 25 May 2018, Dance Art Studio would like to inform you of our policies that we have in place.
HOW WE USE YOUR INFORMATION:
Dance Art Studio will process Parents and Students confidential information given on their enrolment form – which includes names, DOB, contact details and classes to attend only for the below business purposes. The data will be stored securely, no longer than necessary and solely for the completion of those business activities.
All staff are GDPR compliant and have signed a privacy declaration.
By submitting this form you agree to Dance Art Studio using both Parents and Students data in the following ways:
*Take class registers - all classes are recorded by law
*Keep up-to-date records of contact details, progress records and medical history on our database
*Process insurance documents
*Send out invoices and keep a record of accounts
*In case of an emergency – Log in the accident book
*Send out newsletters/offers/changes to lessons/discuss anything relating to your class
Parents and Students information is shared with third parties for the purpose of:
Having gained your permission to share your information to third parties purposes (list below) we are not responsible for what happens to your data after this.
*Exam entry forms - ISTD
*Performance Licence - Local Authorities
*Names printed/displayed in programmes and on exam/performance schedules *Registered chaperones to keep registers/check in/out sheets
*Emergency services – First Aid Staff
*Insurance Company - In the event of a claim
*Debt recovery agencies - In the event of non payment of fees/items
* Dance software installation company.
You can withdraw your consent to the storing of your information at any time.
Photo & Filming Policy:
Photos may be taken by staff during a class to be used for the purpose of advertising on our Social Media sites and for advertising material. Dancers will not be named on any account. These photos may be used during and after your child is enrolled with Dance Art Studio.
Parents are not permitted to take photos or videos of their child or another child participating in any class. During open days the teacher will ask for your photo consent beforehand. Videos are strictly prohibited unless your child is dancing solo. All other children and staff members must be cropped out of any photos you share or store on your devices.
Occasionally staff may film your child dancing for the purpose of them watching themselves as a way to improve their technique, or for the teacher to refer back to the choreography. These videos will be deleted once we no longer need them.
You can request for your child to not be included in any photos or videos. Please email firstname.lastname@example.org or speak to Lynda Forster or another member of staff.
Dance Art Studio uses Facebook, Twitter and Instagram. Social media is used for advertising, promotion and information purposes. Videos/photos may be posted by staff for these reasons. We do not hold any responsibility for any photos or videos on devices or on social media which are taken by parents or our students on any of our premises. We also cannot be held responsible for any tagging of their peers.